INFORMAL MEETING OF COUNTY COUNCIL

17 November 2021

REPORT OF THE INFORMAL EXECUTIVE

1.0 PURPOSE OF THE REPORT

1.1 To provide Council Members with details of reports received, decisions by the Chief Executive Officer under emergency delegated powers in consultation with Executive Members and any subsequent recommendations to County Council Members since the last informal meeting of the County Council Members on 21 July 2021.

2.0 BACKGROUND

2.1 Under his delegated decision making powers in the Officers’ Delegation Scheme in the Council’s Constitution, the Chief Executive Officer has power, in cases of emergency, to take any decision which could be taken by the Council, the Executive or a committee.

2.2 Following on from the expiry of the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, which allowed for committee meetings to be held remotely, the County Council resolved at its meeting on 5 May 2021 that, for the present time, in light of the continuing Covid-19 pandemic circumstances, remote live-broadcast committee meetings should continue as informal meetings of the Committee Members, with any formal decisions required being taken by the Chief Executive Officer under his emergency decision making powers and after consultation with Officers and Members as appropriate and after taking into account any views of the relevant Committee Members. The Council further resolved to review this approach at the informal meeting of the County Council on 17 November 2021.

2.3 The meeting of the County Council on 17 November 2021 will be held remotely. As such, it will be an informal meeting with any decisions required being taken by the Chief Executive Officer under his emergency delegated powers, taking into account the view of Council Members.

3.0 DETAILS OF THE MEETINGS

3.1 The following sections provide details of decisions made by the Chief Executive Officer under his emergency delegated powers in consultation with the Executive Members and recommendations to the informal meeting of County Council Members by the Informal Executive since the last meeting of the County Council on 21 July 2021. The meetings were held on the following dates: 24 August 2021 (Q1 Performance Monitoring); 31 August 2021; 21 September 2021; and 12 October 2021. All of the informal meetings were live broadcast and the recordings of the meetings are available via the following link - https://www.northyorks.gov.uk/live-meetings

3.2 24 August 2021 Executive (Q1 Performance Monitoring) Informal Meeting

The Executive Members met on Tuesday 24 August 2021. It was an informal live broadcast meeting using MS Teams and OBS software. Attending were County Councillor Carl Les in the Chair and County Councillors David Chance, Greg White, Caroline Dickinson, Michael Harrison, Don Mackenzie, Patrick Mulligan and Janet Sanderson.

In attendance: Members of Scrutiny Board - County Councillors Derek Bastiman, Janet Jefferson, Stanley Lumley, Karin Sedgwick and Andy Paraskos.

Other Attendees: County Councillor Paul Haslam.

Apologies were received from County Councillors Gareth Dadd and Andrew Lee.

Substantive agenda items were:

· Appointments to Executive and Changes to Executive Portfolios

· Q1 Performance Monitoring Report

· Elective Home Education Policy Statement

· Area Constituency Committee Feedback Report.

The link to the reports and minutes from this informal meeting is as follows:

Agenda for Executive on Tuesday, 24th August, 2021, 11.00 am | North Yorkshire County Council

The Chief Executive Officer considered the reports, additional information provided at the meeting and the views of the Executive Members, and resolved to implement the recommendations of the Executive, using his emergency decision making powers.

The link to the decision records that were published to record these decisions is as follows and 1 August 2021 - 31 August 2021, Chief Executive Officer | North Yorkshire County Council

3.3 31 August 2021 Executive Informal Meeting

The Executive Members met on Tuesday 21 August 2021. It was an informal live broadcast meeting using MS Teams and OBS software. Attending were County Councillor Carl Les in the Chair and County Councillors Gareth Dadd, Derek Bastiman, David Chance, Michael Harrison, Andrew Lee, Don Mackenzie, Patrick Mulligan, Janet Sanderson and Greg White.

Other Attendees: Scrutiny Board Members – County Councillors Janet Jefferson and Stanley Lumley and the Chair of Audit Committee - County Councillor Cliff Lunn.

Also in Attendance: County Councillor Paul Haslam.

Substantive agenda items were:

· Q1 Budget

· Development of Adult Social Care Provider Services

· Healthy Child Programme - Emotional Health and Wellbeing.

The link to the reports and minutes from this meeting is as follows:

Agenda for Executive on Tuesday, 31st August, 2021, 11.00 am | North Yorkshire County Council

The link to the decision records that were published to record these decisions is as follows - 1 September 2021 - 30 September 2021, Chief Executive Officer | North Yorkshire County Council

3.4 21 September 2021 Executive Informal Meeting

The Executive Members met on Tuesday 21 September 2021. It was an informal live broadcast meeting using MS Teams and OBS software. Attending were County Councillor Carl Les in the Chair and County Councillors Gareth Dadd, Derek Bastiman, David Chance, Michael Harrison, Andrew Lee, Don Mackenzie, Patrick Mulligan, Janet Sanderson and Greg White.

In attendance: County Councillors Philip Broadbank, Helen Grant, Bryn Griffiths, Janet Jefferson, Stanley Lumley, Andy Paraskos, Stuart Parsons, John Weighell and Annabel Wilkinson.

Substantive agenda items were:

· Lowering the age range of Barrowcliff Community Primary School to 2‑11

· Strategic Review of the Outdoor Learning Service

· Response to Rural Commission Report

· York and North Yorkshire Road Safety Partnership Strategy 2021-26

· County Council’s response to proposed Warding arrangements for the new Unitary Council.

The link to the reports and minutes from this meeting is as follows:

Agenda for Executive on Tuesday, 21st September, 2021, 11.00 am | North Yorkshire County Council

The link to the decision records that were published to record these decisions is as follows – 31 August 2021 - 1 October 2021, Chief Executive Officer | North Yorkshire County Council

3.5 12 October 2021 Executive Informal Meeting

The Executive Members met on Tuesday 12 October 2021. It was an informal live broadcast meeting using MS Teams and OBS software. Attending were County Councillor Carl Les in the Chair and County Councillors Gareth Dadd, Derek Bastiman, David Chance, Michael Harrison, Andrew Lee, Don Mackenzie, Patrick Mulligan, Janet Sanderson and Greg White.

In attendance: County Councillors Paul Haslam and Caroline Dickinson.

Substantive agenda items were:

· Academy Closure Proposal for Baldersby St James Church of England Primary School

· National Bus Strategy

· Review of the Council’s Property Procedure Rules

· Formal Meetings of the Authority’s Committees

· Area Constituency Committee Feedback Report.

The link to the reports and minutes from this meeting is as follows:

Agenda for Executive on Tuesday, 12th October, 2021, 11.00 am | North Yorkshire County Council

The link to the decision records that were published to record these decisions is as follows – 19 September 2021 - 20 October 2021 | North Yorkshire County Council

4.0 MATTERS FOR APPROVAL/INFORMATION AT COUNTY COUNCIL

4.1 The Chief Executive Officer considered the reports, additional information provided at the informal meetings and the views of the Members, and resolved to recommend the following to the informal meeting of County Council Members for its consideration:

4.2 Prudential Indicators

This item was considered at the informal meeting of Executive Members on 31 August 2021, where Members recommended to the Chief Executive Officer under his emergency delegated powers, that he recommend that Council approves the revised Prudential Indicators for the period 2021/22 to 2023/24 as set out in Appendix A to the report:.

Link to report: Q1 Performance Report.pdf (page 62-73, Appendix A page 64-73)

RECOMMENDATION:

That the revised Prudential Indicators for the period 2021/22 to 2023/24 as set out in Appendix A to the report to Informal Executive on 31 August 2021 be considered by County Council Members and recommended to the Chief Executive Officer for approval under his emergency delegated decision making powers.

4.3 Property Procedure Rules

This item was considered at the informal meeting of Executive Members on 12 October 2021, where Members recommended to the Chief Executive Officer under his emergency delegated powers, that he recommend the following to the County Council:

Executive Members agreed to recommend to the Chief Executive Officer that using his emergency powers he recommend to full Council at its meeting on 19 November 2021:

(a) Approval of the suggested amendments to the Property Procedure Rules as set out at Appendix 2 and the suggested consequential amendments to the Executive Members’ Delegation Scheme set out at Appendix 3;

(b) That authority be given to the Assistant Chief Executive (Legal and Democratic Services) to make any further consequential amendments required to the Constitution in light of the changes to the PPR.

(c) That a forward schedule of decisions, as set out under paragraph 1.11 of Appendix 2, be shared with the Executive Member with responsibility for Property, on a no less than quarterly basis to assist in matters of property planning.

Link to report: Report.pdf

Link to Appendix 2: Appendix 2 Proposed PPRs.pdf

Link to Appendix 3: Appendix 3 Proposed consequential amendments to Executive Members Delegation Scheme.pdf

RECOMMENDATION:

That the proposed amendments to the Property Procedure Rules be considered by County Council Members and recommended to the Chief Executive Officer for approval under his emergency delegated decision making powers, as follows:

(a) the suggested amendments to the Property Procedure Rules as set out in Appendix 2 of the report and the suggested consequential amendments to the Executive Members’ Delegation Scheme set out in Appendix 3; and

(b) authority is given to the Assistant Chief Executive (Legal and Democratic Services) to make any further consequential amendments required to the Constitution in light of the changes to the Property Procedure Rules.

4.4 Formal Meetings of the Authority’s Committees

This item was considered at the informal meeting of Executive Members on 12 October 2021 and is a separate item on Council agenda (Item 8).

4.5 Appointments to Committees and Outside Bodies

This item is a separate item on Council agenda (Item 9).

County Councillor Carl Les

Leader

North Yorkshire County Council

County Hall

Northallerton

8 November 2021